Thank you for volunteering to take on a leadership role within the PTO to help our community grow, without volunteers like you it would not be possible!
Forms
All committee chairs (and committee volunteers) must complete the mandatory volunteer paperwork for District 303 and Norton Creek. These forms can be found under the Volunteer/Register/Purchase tab of the PTO website. Please review them thoroughly before signing and submitting to the front office. Committee chairs are responsible for making sure their volunteers have completed this step in accordance with Admin policy. Chairs are to submit their full list of volunteers via email to Mrs. Pacione with the form found HERE. Please make a copy of the form prior to filling out as this is a template (this option is found under the File menu item in the document).
Getting Started
Start by consulting your PTO board, these four parents are here to help make getting started easier! Your board members will help you with anything they can including (but not limited to) the facility reservation process, committee budget and reimbursement procedures, volunteer sign up forms on the website, communication protocols for This Week at The Creek/the digital marquee/morning announcements/bulletin boards/flyers/Facebook/email blasts and submission to Admin for approval as needed, etc.
Contacting your PTO board:
nortoncreekptopresident@gmail.com
nortoncreekptovicepresident@gmail.com
nortoncreekptosecretary@gmail.com
nortoncreekptotreasurer@gmail.com
Facility Reservation for Events
Committee Chair provides preferred event dates to the PTO board at least 6 weeks prior to ensure there is not a conflict on the PTO master calendar. The PTO Board will submit facility reservations through the D303 website on behalf of the Committee Chair. Committee Chair is to provide a schematic diagram of the requested space layout (# of tables, chairs, garbage cans and the placement of each) and any vendor COI (see below) the event will have on campus at the time of facility reservation request. The Board will update Committee Chair when the reservation request has been approved/declined.
Third Party Vendors
Event fees absorbed by Norton Creek families are to be determined by the Committee Chair(s) in agreement with the PTO Executive Board. Such event fees are processed through the PTO Cheddar Up account with transaction fees charged to the purchaser. The Committee Chair(s) are to contact the Treasurer at nortoncreekptotreasurer@gmail.com to set up the payment page with at least two weeks notice to the event sign up launching.
Student and Volunteer Behavior
All school rules apply to the behavior of students and adults during PTO events. Failure to exhibit the expected Eagle behavior can result in dismissal from the event. Please contact the PTO President immediately after such an occurrence so the appropriate actions can be taken.
Budget
Committee Chairs are responsible for obtaining their pre-approved budget from the PTO board and maintaining the funds allotted to their committee by the Norton Creek PTO during a general meeting vote. If there are necessary expenditures in addition to the set budget the committee chair is responsible for notifying the PTO President to be added to the next general meeting agenda so a committee chair may present a budget increase request at a general meeting for a vote. Approval of the request is required in order to receive reimbursement for additional funds spent. With this in mind, it is advised to actively monitor the committee budget and notify the PTO board if your committee is nearing your budget maximum and prior to exceeding the pre-approved budget.
Committee Deposit Form (turn in to Kristi Kendro)
Norton Creek PTO Cash Box Exchange Sheet (turn in to Kristi Kendro)
Committee Purchases
Check Request for Parents - ESignature Form
Check Request for Parents - Printable Form
Policies and Protocols
All PTO committees, clubs, events and enrichment happen at the invitation of Administration and are not to be assumed without adhering to the policies and procedures outlined in the partnership with this organization. The Norton Creek PTO agrees to meet the expectations set by Administration in order to continue to offer our Eagle community opportunities of valued experiences for all.
As always, if you have any questions please do not hesitate to reach out to the PTO board. And most importantly...have fun!
Last updated by J.K. 7/2024